Privacy Policy
1. Who are we?
Safer Recruit is a recruitment and compliance platform for the care sector, enabling safer hiring and candidate management by integrating DBS, identity, and credential checks.
We are a data controller of the personal data we collect and process, and we are registered with the UK Information Commissioner’s Office (ICO).
How We Use Your Information
We collect and process various types of data depending on whether you're:
A candidate, creating a profile and applying for roles
A care provider/employer, using our services to recruit and manage staff
A visitor to our website
a. Personal Data you provide:
Full name, address, email, phone number
Date of birth and gender
Employment history, references, CV
DBS and safeguarding status
Right-to-work documents and ID verification
Education and qualifications
Preferences, settings, and account activity
b. Automatically Collected Data:
IP address and location
Browser type and device
Site usage and navigation data
Cookie identifiers (see Section 9)
3. How We Use Your Data
We process your personal data to:
Create and manage user accounts
Match candidates with employers
Conduct DBS and compliance checks
Improve the functionality and security of our services
Meet legal and safeguarding requirements
Send essential service and security notifications
Respond to support and access requests
Provide optional updates, insights, and marketing (if opted in)
4. Lawful Basis for Processing
We process your data under one or more of the following bases:
Contractual necessity: To deliver services you or your employer request
Legal obligation: To meet our safeguarding and regulatory duties
Legitimate interest: To operate and improve our platform and services
Consent: For optional features like marketing or third-party disclosures
Where we rely on your consent, you may withdraw it at any time.
5. Sharing Your Data
We only share your data when necessary and with appropriate safeguards, including with:
Registered employers on the Safer Recruit platform
DBS check partners and identity verification providers
Technology and infrastructure providers (cloud hosting, CRM, analytics)
Legal, regulatory, and safeguarding bodies where legally required
Our professional advisers (e.g., auditors, legal representatives)
We will never sell your data to third parties.
6. International Transfers
If we transfer your personal data outside the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions in line with ICO guidance.
7. Data Retention
We retain personal data:
While your account remains active
For up to 7 years after closure for regulatory compliance and audit
As otherwise required by law
We securely dispose of or anonymise data that is no longer necessary.
8. Your Rights
You have the following rights under the UK GDPR:
Access – You can request copies of your personal data
Rectification – You can ask us to correct inaccurate data
Erasure – You can ask for your data to be deleted ("right to be forgotten")
Restriction – You can ask us to limit processing in certain cases
Data Portability – You can request your data in a reusable format
Objection – You can object to processing based on legitimate interests
Withdraw Consent – For any processing that relies on it
Complain – To the ICO at www.ico.org.uk
To exercise any of these rights, contact:
privacy@saferrecruit.com
9. Cookies and Tracking Technologies
We use cookies to:
Enable core features and secure login
Analyse user behaviour to improve our services
Remember your preferences
Support marketing where permitted
You can manage cookie preferences in your browser or via our cookie banner. See our Cookie Policy for full details.
10. Data Security
We use a range of technical and organisational measures to protect your data, including:
SSL encryption
Two-factor authentication (2FA)
Secure data centres and backups
Role-based access controls
Staff training and awareness programmes
If you suspect a security issue, contact us immediately at privacy@saferrecruit.com.
11. Children’s Privacy
Our services are not intended for children under 16. We do not knowingly collect data from minors without appropriate consent.
12. Links to Third-Party Sites
Our platform may contain links to third-party sites. We are not responsible for their privacy policies or practices. We recommend reviewing their privacy policies before providing any personal information.
13. Changes to This Policy
We may update this Privacy Policy to reflect changes in law, technology, or our services. We will notify you of significant changes and update the "Effective Date" at the top of the policy.
14. Contact Us
For any privacy concerns or questions, please contact:
Data Protection Officer (DPO)
📧 privacy@saferrecruit.com
Safer Recruit Ltd
Unit 507B, JQ Modern
120 Vyse Street
Birmingham, UK
B18 6NE
